Executive Virtual Assistant
C-suite support without the C-suite price tag. A dedicated executive virtual assistant manages your calendar, travel, board prep, and stakeholder communication so you lead instead of doing admin.
What is an executive virtual assistant?
An executive virtual assistant is a senior-level remote professional who provides C-suite support, including calendar management, travel coordination, board prep, and stakeholder communication. Dedicated to one leader and trained on AI productivity tools, at a fraction of local hiring costs.
Why You Need an Executive Virtual Assistant
As a founder or executive, your time is your most expensive asset. Every hour spent on calendar juggling, travel booking, and document preparation is an hour not spent on strategy, deals, and leadership. An executive virtual assistant gives you that time back at a fraction of the $60,000 to $85,000 per year you would pay for a full-time EA in the US. And unlike local hires, there is no benefits overhead, no office space, and no scrambling if someone leaves.
What Your Executive VA Handles
Calendar & Scheduling
- Complex multi-timezone scheduling
- Priority-based time blocking
- Meeting prep and brief creation
- Attendee coordination and follow-up
Travel Management
- Flight and hotel research and booking
- Detailed itinerary creation
- Ground transportation coordination
- Real-time travel changes and rescheduling
Board & Stakeholder Support
- Board material compilation and formatting
- Presentation creation (PowerPoint, Google Slides)
- Stakeholder communication drafting
- Post-meeting action item tracking
Executive Admin
- Inbox management and prioritization
- Expense report preparation
- Confidential document management
- Personal task coordination
Get Your Time Back and Lead at the Level You Were Hired For
Stop losing 15 hours a week to scheduling and logistics. An executive virtual assistant gives you C-suite support without the six-figure salary, so you can focus on the work that actually moves the business forward.
Tools & Software Expertise
Your VA comes pre-trained on the tools your business already uses.
AI-Trained for Executive Support
Your executive VA uses ChatGPT to draft stakeholder emails, meeting briefs, and board summaries in minutes. Otter.ai transcribes and summarizes meetings so nothing is missed. AI-powered scheduling tools resolve timezone conflicts and optimize your calendar for focus time. Your VA delivers C-suite quality at 3× the speed.
How It Works
Book a Free Consultation
Tell us about your needs and the tasks you want handled.
We Match Your VA
We select a dedicated VA with the right skills and experience.
Your VA Starts Delivering
Onboarded, trained on your systems, and delivering results within days.
“I was spending 10 hours a week on calendar management and travel alone. My Hive executive VA now handles everything, including board prep materials that used to take me an entire weekend. She anticipates what I need before I ask. It's the best investment I've made this year.”
Hive Executive VA vs Alternatives
| Feature | Hive | Local Hire | Freelancer |
|---|---|---|---|
| Monthly Cost | From $1,499/mo | $5,500+/mo (salary) | $35–60/hr (variable) |
| Dedicated Professional | |||
| AI-Enhanced Workflows | |||
| Multi-Timezone Scheduling | Limited | Varies | |
| Travel + Board + Calendar | Usually one area | ||
| Confidentiality Training | Varies | ||
| Free Replacement |
How We Protect Executive Data
Enhanced Confidentiality
Executive VAs sign enhanced NDAs covering business strategy, financial data, personnel matters, and all stakeholder communications.
Secure Communications
All work done through encrypted channels. No sensitive information stored on personal devices or shared with third parties.
Discretion First
Our executive VAs are trained in professional discretion. They handle sensitive matters the same way an in-house EA would.
Your Executive Support Playbook, Documented and Owned by You
When your executive virtual assistant starts, we build a custom playbook that captures every recurring process: how you prefer briefing documents formatted, your travel booking preferences and loyalty programs, board prep timelines, and stakeholder communication protocols. Each procedure is documented with step-by-step SOPs, checklists, and annotated screenshots so nothing depends on memory.
The playbook belongs to your company. If your VA is out sick or you decide to bring the role in-house, the next person picks up exactly where the last one left off. No knowledge lost, no retraining from scratch. That consistency is what separates a professional operation from one that falls apart when someone takes a vacation.
Virtual Assistant Hive
Client Process Playbook
Explore Related Services
Frequently Asked Questions
Ready to Hire Your VA?
Book a free 15-minute call. No obligation, just a conversation.
Get a free expert consultation
Here's what to expect on the call:
We listen to your needs and goals to see if working with us is a fit
You walk away with a clear plan of how a VA can help you grow
You understand exactly what tasks your VA can handle immediately
You know the next steps to getting your own dedicated virtual assistant
100% free. No obligation, no hard sell. Just a conversation to see if we can help.