HR Virtual Assistant
Recruitment, onboarding, payroll support, and employee records. Your dedicated HR virtual assistant handles the admin so your team focuses on people strategy. Think of it as your own virtual HR assistant who works full-time on your HR operations.
What is an HR virtual assistant?
An HR virtual assistant is a remote professional who handles recruitment support, employee onboarding, payroll processing, and records management for your business. Hive HR VAs are trained on BambooHR and Gusto and work on your timezone.
Why You Need an HR Virtual Assistant
HR admin work never stops. Resumes pile up. Onboarding documents get lost. Payroll processing eats days. And your HR team, if you even have one, spends 60% of their time on admin instead of strategy. A virtual HR assistant takes that load off your plate for a fraction of the $42,000 to $55,000 you would pay an HR coordinator in the US. For growing companies, hiring a virtual HR assistant is the smartest way to get professional HR support before the workload justifies a full-time local hire.
What Your HR VA Handles
Recruitment
- Job posting across platforms
- Resume screening and shortlisting
- Interview scheduling and coordination
- Candidate pipeline management (ATS)
- Offer letter preparation
Onboarding
- New hire documentation collection
- Onboarding checklist management
- System access setup coordination
- Welcome kit and orientation prep
Payroll & Records
- Timesheet collection and processing
- Payroll data entry and verification
- Employee record maintenance
- Benefits enrollment support
HR Admin & Compliance
- PTO and leave tracking
- HR policy document management
- Compliance filing coordination
- Employee satisfaction survey administration
Scale Your HR Operations With an HR Virtual Assistant
HR admin is eating your strategic bandwidth. A virtual HR assistant handles the volume so your people team focuses on culture, retention, and growth.
Tools & Software Expertise
Your VA comes pre-trained on the tools your business already uses.
Your Virtual HR Assistant, Trained on AI Tools
Your HR virtual assistant uses AI to screen resumes 5x faster, draft job descriptions in minutes, auto-generate onboarding checklists, and summarize employee feedback surveys. ChatGPT assists with policy drafting and candidate communication. A virtual HR assistant powered by AI handles the volume. Your VA handles judgment and confidentiality.
How It Works
Book a Free Consultation
Tell us about your needs and the tasks you want handled.
We Match Your VA
We select a dedicated VA with the right skills and experience.
Your VA Starts Delivering
Onboarded, trained on your systems, and delivering results within days.
“During our last hiring push, we had 300+ applications to screen for 5 positions. Our Hive HR VA screened all resumes in 2 days, scheduled 40 interviews, and managed the entire candidate pipeline in Greenhouse. Our HR director finally had time for strategy instead of admin.”
Hive HR VA vs Alternatives
| Feature | Hive | Local Hire | Freelancer |
|---|---|---|---|
| Monthly Cost | From $999/mo | $3,500+/mo (salary) | $25–45/hr (variable) |
| Recruitment + Admin + Payroll | Usually one area | ||
| AI-Assisted Screening | |||
| ATS Pre-Trained | Varies | Varies | |
| Scalable During Hiring Surges | |||
| Free Replacement |
How We Protect Your HR Data
Employee PII Protection
Strict protocols for handling personal information. Encrypted access, no data on personal devices, role-based permissions.
NDA & Confidentiality
Every HR VA signs a strict NDA covering all employee data, compensation details, and company records.
Compliance-Ready
Our processes are designed to support US employment documentation standards and compliance requirements.
Your Virtual HR Assistant Playbook, Documented and Owned by You
During onboarding, your HR virtual assistant documents every workflow into a custom playbook built around your company. Recruitment pipelines, candidate screening criteria, new hire onboarding checklists, benefits enrollment steps, and offboarding procedures all get written down with SOPs, screenshots, and decision trees. Nothing stays tribal knowledge.
You own the playbook completely. When hiring surges hit and you need to bring on a second virtual HR assistant, they ramp up in days instead of weeks. If your VA transitions out, the replacement follows the same documented procedures from day one. Your HR operations stay consistent regardless of who is doing the work.
Virtual Assistant Hive
Client Process Playbook
Explore Related Services
Frequently Asked Questions
Ready to Hire Your VA?
Book a free 15-minute call. No obligation, just a conversation.
Get a free expert consultation
Here's what to expect on the call:
We listen to your needs and goals to see if working with us is a fit
You walk away with a clear plan of how a VA can help you grow
You understand exactly what tasks your VA can handle immediately
You know the next steps to getting your own dedicated virtual assistant
100% free. No obligation, no hard sell. Just a conversation to see if we can help.